Although it may seem like security breaches only happen to big corporations, 71% of attacks are actually targeted toward small businesses. This means that every business owner should have a regulated and highly organized document management program.
A Maintained document management program means that a business’s files are organized, they are in compliance with state and federal laws, follow a record retention program from creation to destruction, and allow more time for productive employees.
The three root causes of a data breaches are malicious or criminal attacks, system glitches, and unintentional security breaches. An unintentional security breach is usually caused by human error. There are three steps that can be taken to protect your company from an unintentional security breach.
Have a document retention and destruction plan
- The key to preventing a data breach is to have processes and procedures to prevent them. A detailed record retention plan can help your office keep all confidential documents secure. After confidential documents have exceeded the retention period they should be completely destroyed. There are several options of document shredding and destruction that might best fit your company.
Ensure all Computers and Media are destroyed properly
- Hard drives that are lost, stolen, or recovered when they have been discarded are an easy way for a hacker to get sensitive information. In order to ensure information security it is best to have a hard drive completely erased or destroyed.
Secure your Network
- Having strong passwords for all access points to your business is essential. It is important to protect every computer, laptop, and smartphone that has access to your network. It can also be beneficial to limit the amount of employees who have access to certain documents. An electronic document management system makes it easy to lock down access to certain documents and reduce the risk of a security breach.
If you are interested in learning more about how to limit the liability of a security breach with document shredding or hardware destruction, fill out the form to the right, or give us a call at (800) 747-3365 for a FREE, NO OBLIGATIONS QUOTE IN MINUTES!