Medical Records Services
HIPAA-Compliant Medical Records Services
Healthcare providers are entrusted with handling private information for their patients. Any medical data collected and stored by providers is protected by HIPAA and other privacy regulations. Both physical and electronic records must be managed properly to maintain confidentiality. Shred Nations offers a variety of services to help medical providers convert, manage, and dispose of medical records in compliance with HIPAA guidelines. Our services help your organization improve efficiency, access, and security.
Shred Nations is proud to support the healthcare industry nationwide with specialized scanning, storage, and shredding services. We have worked with organizations large and small to increase efficiency and ensure compliance.
Our Medical Records Services
Medical Record Shredding
Securely shred your medical records with a HIPAA-compliant service provider with onsite, offsite, or Ship N Shred services.
Medical Records Scanning
Scan your medical records safely into your EHR system to increase security and productivity.
Medical Records Storage
Clear up office space by storing your medical records at a secure off-site facility with climate controls, 24/7 security, access controls, and more.
Which Service is Right For You?
Use our FREE Shredding Helper to find the right shredding service for your project.
Why Choose Shred Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
Medical Records Management
Storage
Off-site medical records storage has many benefits for healthcare providers. Physical files take up valuable space that can be better utilized. Moving your files offsite allows you to make better use of your space. Your storage company will also tag and index your records for increased organization and easy access.
Scanning
Medical records scanning services are tailored to the strict privacy regulations of the medical industry. We carefully convert your records to help you establish an electronic health records management system. Digital records facilitate better management practices, increase access for both providers and patients and increase security to protect patient privacy.
Shredding
HIPAA regulations require medical records to be permanently destroyed before disposal. Shred Nations offers certified shredding services for the healthcare industry to dispose of your files safely. Each shredding service includes a certificate of destruction to verify compliance and proper destruction.
X-Ray Destruction
X-rays contain confidential patient information that must be handled securely and disposed of properly. They are made of chemically sensitive film, which is hazardous to the environment and requires specific disposal. X-ray destruction safely destroys the records to protect patient data and the environment.
How Medical Records Management Services Work
1. Assess the types of documents you would like to create a management system for, how many you currently have, and how much you tend to generate. Think about the type of electronic and physical storage systems your business already uses and if you would like to integrate them or start fresh. Consider what your employees might prefer and the efficiencies they think can be improved. Think about retention periods that your practice may need to adhere to. If you have any questions about your needs, don’t worry–our experts have the skills to help you think about these things.
2. Call, live chat, or email Shred Nations to get free, customized quotes on our medical records and healthcare industry-specific services. We have real people who are ready to respond to you within minutes. We work hard to give you the best price options for local, secure, compliant storage providers. We can answer any questions you may have about our services, security, and what options might be the best fit for your practice.
3. One of our providers will work closely with you to find the best solution to integrate off-site storage, scanning, shredding, and any other document management needs into your company or practice. Set up a time with the provider to hand off all documents securely and come up with an optimal ongoing transfer service, if necessary.
Benefits of Medical Records Management Services
Enhanced Security and Compliance
Proper management of medical records ensures better protection of sensitive patient information, helping healthcare providers comply with regulations like HIPAA.
Improved Patient Care and Safety
Accurate and up-to-date medical records enable healthcare providers to make better-informed decisions, leading to improved diagnosis, treatment, and overall patient care. In addition, well-managed medical records help reduce medical errors and improve medication safety.
Enhanced Efficiency
Scanning your medical records to EHRs allows for quick access to patient information, streamlining workflows and reducing administrative tasks.
Improved Communication
Digital medical records facilitate the secure sharing of patient information among different healthcare providers, improving coordination and continuity of care.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
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Medical Records Management FAQs
What is PHI?
PHI stands for Protected Health Information. It’s any piece of identifiable information that could put a patient’s confidentiality at risk. Some common examples of PHI include, but are not limited to: names, phone numbers, addresses, Social Security Numbers, and medical records.
How secure are your medical document management services?
All of our service providers follow all state and federal regulations regarding data privacy, including HIPAA and HITECH.
How do we become a paperless practice?
With our medical records scanning services, you will seamlessly transform your practice into a paperless one. We offer day-forward scanning services to ensure all new patient data is being scanned into your system as well.
What is HIPAA?
Health Insurance Portability & Accountability Act (HIPAA) outlines the requirements that protect personal health information (PHI), from retention to destruction. It requires records to be destroyed when their retention period is up, and shredding is an approved method.
What is HITECH?
Health Information Technology Economic & Clinical Health (HITECH) Act heightens enforcement and penalties for HIPAA non-compliance and requires data breach notifications to patients. This encouraged to standardization of the use of EHRs to increase security.
How long do I need to keep my medical records?
Each state has medical records retention periods that typically range from 6-10 years. No matter what the retention is, all records that reach the end of their period must comply with HIPAA and be thoroughly destroyed.
Industries We Serve
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
