Document Scanning Services
Streamline Your Business With Expert Document Digitization Services
Document scanning services bring your business up to speed with reliable, clear conversion. You will be able to quickly search, edit, and share files from just about anywhere. Streamline your business, meet compliance requirements, and create a more accessible system with Shred Nations today. Benefits of our specialized, professional scanning services are:
Data Protection – Protect your documents with remote back-ups and innovative digital security.
Increased Efficiency – Find your documents with an easy keyword search, saving time and reducing frustration. Make better use of your office space by switching from physical storage to digital.
Improved Services and Collaboration – Instant access allows you to respond quickly and accurately to your customers. Your team will be able to edit documents simultaneously and easily share files as needed.
Cost Conservation – Digital document storage is much more cost-effective than storing paper files.
Document Scanning Service Options
Record Scanning
No matter the type of document, we can help you scan them into a digital format. We have services prepared for both large and small quantity needs.
Large Format Scanning
Convert oversized documents for better access and editing abilities. We can scan a wide variety of drawings and schematics to reduce storage needs and preserve your documents.
Medical Records Scanning
If you’re a medical practice or an individual, keeping track of paper medical records can be a difficult and neverending task. That is why we recommend document scanning to help streamline the search and accessibility.
Which Service is Right For You?
Use our FREE Shredding Helper to find the right shredding service for your project.
Why Choose Shred Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
How Much Do Document Scanning Services Cost?
Document scanning services cost between 7-12 cents per page. The price will depend on where you’re located, how many documents you have, which company you select for your project, and other factors. At Shred Nations, we understand every scanning project is different. That’s why we offer customized quotes tailored to your specific project’s needs.
The quote on a scanning project is determined by several factors:
– Volume of Documents: In general, larger volumes result in lower per-page rates. The total number of pages you have to scan also significantly impacts the final cost.
– Document Type and Condition: If your documents have staples, bindings, or fragile materials, it can affect the scanning process and associated costs.
– Add-Ons: Any additional services like OCR, redaction, indexing, or specialized handling for confidential documents may have additional charges.
– Turnaround Time: Expdiated projects with shorter turnaround times typically are priced at a premium.
– Delivery Format: Your desired digital format, such as PDFs, image files, or integration with specific DMS software, can influence pricing.
How Our Scanning Services Work
1. Assess how many files need to be scanned, what types they are, and if you will need storage or shredding services.
2. Contact Shred Nations today for free, customized quotes on services near you. Call us at (800) 747-3365 or fill out the form. Be specific about your industry or any specific needs you may have. Store, scan, and shred all your documents in one place.
3. One of our experts will match you with providers in your area who will in turn get in touch with you. Pick the provider that best fits your needs and budget.
4. Schedule your service with one of our trusted local providers. They can come to your location to scan your documents or pick them up and take them to their secure facility to scan.
5. Your documents will be returned to you or you can choose to destroy them with your service provider. Your digital documents can be stored in cloud storage or other DMS.
Benefits of Document Scanning Services
Improved Security and Disaster Recovery
Digital documents can be backed up and protected with features like encryption, access controls, version controls, and more, reducing the risks associated with physical damage, theft, or natural disasters. In turn, these security features also keep you in compliance with all data privacy laws.
Improved Efficiency and Productivity
Digital documents can be retrieved in seconds through keyword searches, saving significant time compared to manually searching through physical files. This allows employees to focus on more valuable tasks and allow for quicker responses to audits, legal discoveries, and compliance requirements.
Better Organization and Management
Digital files can be easily organized, indexed, and managed in a centralized system, reducing the risk of misplaced or lost documents. This quick access to information allows for faster response times to customer inqueries and improves overall customer service.
Enhanced Accessibility
Scanned documents can be accessed from everywhere via computers, tablets, or smartphones, enabling remote and improving collaboration. In addition, digital systems can maintain the latest versions of documents, ensuring everyone works with up-to-date information.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
See What Our Customers Are Saying
More Services to Keep Your Data Secure
Document Shredding
Shred your old files after they are scanned digitally into a secure system. Shred Nations can match you with trusted scanning, shredding, and storage providers today to meet all of your document management needs. Protect your data by destroying personal and company information.
Learn more about document shredding >>Off-Site Document Storage
Securely store your files after scanning! Shred Nations partners with trusted, climate-controlled storage facilities. Customize your services to include scan and store options. Plan for the future of your business and start storing off-site today.
Learn more about off-site storage >>Document Management Systems (DMS)
Store your digital files in a secure document management system with features such as indexing, keyword search functionalities, access controls, data backups, and more.
Learn more about DMS >>Document Scanning FAQs
How do document scanning services work?
1. Assess how many files need to be scanned, what types they are, and if you will need storage or shredding services.
2. Contact Shred Nations today for free, customized quotes on services near you. Call us at (800) 747-3365 or fill out the form. Be specific about your industry or any specific needs you may have. Store, scan, and shred all your documents in one place.
3. One of our experts will match you with providers in your area who will in turn get in touch with you. Pick the provider that best fits your needs and budget.
4. Schedule your service with one of our trusted local providers. They can come to your location to scan your documents or pick them up and take them to their secure facility to scan.
5. Your documents will be returned to you or you can choose to destroy them with your service provider. Your digital documents can be stored in cloud storage or other DMS.
How much does a scanning service cost?
It usually costs around 7-12 cents per page to scan. However, the price will depend on the type of document, the size of your project, the complexity, any additional features such as OCR, and whether you want to implement any of our digital or off-site storage options. When you contact us with the details of your project, our service providers will be able to give you a more accurate price quote.
How secure are your scanning services?
All of our service providers prioritize confidentiality and integrity. They are all compliant with state and federal privacy laws, such as HIPAA, HITECH, FACTA, and more. They also have physical security, restricted access, and encryption, and can securely destroy your documents after scanning if needed. Most have an industrial-grade shredder at their scanning facilities or partner with a shredding service.
What kinds of documents can I scan?
Our service providers are equipped to handle any type of document, including paper documents, photographs, slides, medical records, legal documents, financial records, blueprints, architectural drawings, and more. They can handle any size, shape, and format you have.
Do I need to prepare my documents before my service?
Generally, you should organize your documents in the way you want to index your files digitally and keep them free from any damage or debris. You should also remove any staples, paperclips, rubber bands, and other bindings. While this is not required, it helps your service run more smoothly and efficiently.
What is the typical turnaround time for a scanning service?
Your project’s timing will vary based on the complexity, quantity, and any specific requests (indexing, redacting, etc.). Once you connect with your service provider, they will give you a more in-depth timeline.
Will I be able to edit my scanned documents?
You can edit your scanned files if you request OCR scanning. Your documents will be converted to machine-encoded text that can be edited through a PDF.
How does indexing work?
Indexing is when you associate documents with different “search terms.” This allows you to easily search for files using the keywords of your choice. Some examples you can index by are case numbers, dates, patients’ names, invoice numbers, order numbers, addresses, and more.
Can you scan double-sided documents?
Yes – our service providers’ scanners are made to scan both sides of your documents at the same time.
What is the difference between imaging and digitizing?
Document imaging only takes an “image” of your documents where it can’t be edited or manipulated. Digitizing typically incorporates OCR technology, allowing you to edit your digital documents, drawings, and more.
Industries We Serve
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
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