Every small business is different, especially when it comes to how much shredding it needs to do. For some, it may take weeks or months before the shredding material reaches a breaking point. But for others, paper that needs to be shredded piles up quickly. That’s where scheduled shredding comes in.
Watch the video or read the transcript below to learn about what scheduled shredding is, how it works, and when to use it.
What Is Scheduled Shredding?
Scheduled shredding is an option designed to simplify shredding of sensitive information that needs to be shredded regularly, rather than just with the occasional shredding purge. A consistent and flexible shredding schedule can help you stay on top of your document shredding.
Benefits of Scheduled Shredding
There are many benefits to scheduled shredding, including:
- Locking bins to collect papers
- Pickups on your schedule
- On-site or off-site shredding options
- A Certificate of Destruction post-shredding
How Does Scheduled Shredding Work?
There are 4 main steps in recurring shredding, otherwise known as an SPFE Process.
Setting Up Shredding Schedules
Scheduled shredding services begin with the creation of the schedule itself.
Shredding schedules are designed to revolve around the individual’s needs—no matter whether it’s weekly, bi-weekly, monthly, quarterly, or even annually, there are shredding schedules to fit.
Placing Your Shred Bins
Once your schedule is set up, you’re given locking shred bins to place around your office to collect your documents between each shredding date.
Shred bins have a slot similar to a mailbox for dropping in papers and come in a variety of sizes to accommodate all shredding volumes.
Filling Up Your Shred Bins
Naturally, between services you should be collecting documents you need to shred. But scheduled services also offer a more tactical approach.
If you have a retention schedule in place, you can label and organize paperwork so that every time the bins are emptied, you quickly find and safely dispose of the next round of files while they wait to be shredded.
Emptying Bins & Shredding Contents
Last is the scheduled shredding itself—on the set dates a shredding provider comes to either pick up your documents or shred them on site.
After every service, you’re given a Certificate of Destruction and your empty shred bins are returned while the provider takes the shreds to be recycled.
When to Use Scheduled Shredding
Besides just secure disposal, many laws like HIPAA have more specific requirements, like shredding based on retention times or the need to provide proof of secure destruction.
Luckily, these are things that scheduled shredding can provide a solution for.
Certificate of Destruction: Providing Proof of Compliance
After each shredding service is complete, you’re given a formal Certificate of Destruction to provide proof of secure shredding and compliance with laws like HIPAA and FACTA.
Certificates of Destruction help prove you complied with all document destruction requirements by including details like a date, location, witnesses to the shredding, and a documented chain of custody.
Need Recurring Shredding Services?
Shred Nations partners with secure shredders across North America, so why not let us help you find the right provider? To get started, fill out the form on the right or give us a call at (800) 747-3365 for a free no-obligation quote from shredding services in your area.