With data breaches on the rise, it is now more important than ever to have a secure record management plan. Keeping a detailed chain of custody for your document can have a huge impact on your liability in an audit.
To have a complete chain of custody, you must have all of the information for the documents:
- Where it is stored
- Retention schedule
- Destruction Date
- Type of Destruction
- Business that destroyed the data
- Certified Certificate of Destruction with all destruction details
By following a record retention program from creation to destruction you can be assured that your company is secure. A record retention program will identify documents that need to be maintained and contain clear guidelines for how long certain documents should be kept and how they should be destroyed.
With FACTA and HIPAA compliance laws becoming stricter, it is time to set up a record retention program that safely and securely disposes of confidential documents. The best way to make sure documents have been securely destroyed is to set up a document shredding program.
A regularly schedule document shredding plan can greatly reduce the liability in an audit by showing your business is not responsible for the breach. If chain of custody of documents are clearly kept track of, regulators are able to see the proper handling of documents.
If you need secure disposal of Documents, Shred Nations Can Help!
Shred Nations specializes in helping you find the shredding contractor that’s right for your businesses regardless of the size of the job. If you are interested in learning more about the document shredding services that we can provide to limit your liability in an audit, please fill out the form to the right, or give us a call at (800) 747-3365.
Within minutes of receiving your request, you will receive quotes to help you select the contractor that fits your situation and your office best.