Advantages & Disadvantages of a Paperless Office

shredding day at the office

There are a ton of things to consider when you are contemplating going paperless with your office.  Not only is it a lot of work, but you want to make sure that it would benefit your office before you start the project itself.  There are a few things you want to consider about each option and make sure that it’s the right move for your business.

Having a paperless office absolutely has its advantages.  First and foremost you are able to access any of your documents much quicker and more efficiently because they are placed exactly how you need them to be on your computer.  You can also put everything on a cloud system so that all of your employees have access to them immediately and you don’t have to worry about making copies and sending documents back and forth.  Having a paperless office also means that you are using less paper which will save you money in the long run, and it helps the environment.  You also don’t need to pay to have all of your documents stored at an offsite location.

Some things to consider when you go paperless are the costs and the time it takes to actually make the step into having a paperless office.  Depending on how big your business is, and how many documents you currently store, it can take a few weeks to actually get you set up.  Every document has to be scanned into the system separately in order to ensure you have all of your paperwork.  The best way to go when doing this is hiring a contractor to do this for you because they have all of the equipment and can get everything done much quicker than just one employee who doesn’t regularly do things like this.  If you do hire an outside contractor, it can be costly but each contractor has separate fees so you want to make sure you look at all of your options.