Tax time is a great time to clean out all of the files that have been building up around the office. The most common recommendation is to keep tax files for seven years. After the seven years has passed it is time to shred them. Here is the full list of recommendations for personal record retention and business record retention.
This alone generates a great deal of shredding for even a small office. But once you have a truck coming out then it makes sense to get it all done. Check in with the person responsible for human resources and marketing to make sure they are not holding on to outdated files.
The last place to check is with individual employees. They are likely to have files that they have been holding on to from past projects. If it contains sensitive information it should be held in a secure part of the office. If it simply is no longer needed then it makes sense to shred it.
The other thing to consider at tax time is basic security of your mail. Make a list of every tax document you are expecting. Cross them off as they come in and set in a secure place. If one is missing you will know early and it may also be a sign of trouble. Call the organization to see if it was mailed or not. If it was mailed then keep an eye out for fraud. For more tips on identity fraud get the monthly ID Theft Alert emailed to you.
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