The National Cyber Security Alliance declared January 28th as Data Privacy Day. The purpose of the day is to remind people about all the data stored in electronic media and computer networks. Most companies consider the data on their laptop computers but that is only one place that private information is stored.
Every business needs a plan to wipe the data everywhere it is stored. This includes copy machines, smartphones, thumb drives and security systems. IT departments should inventory every device that stores data. When they are retired they should be returned for data cleaning. It can be running software, destroying memory cards, or shredding hard drives. Once this is done they can be recycled or returned to the lessor.
Now that the data is secured it is time to come up with a contingency plan. No plan is perfect and it is only a matter of time before there is a data breach. Set up a system that audits all devices to detect any breaches. Have a process that notifies all the entities the law requires. And perhaps most importantly, make sure there is one person who is in charge of all data breaches. They should have the authority to fix problems quickly.
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