Document Storage Services
Fast, Organized, and Secure Document and Records Storage Services
While it’s important to securely destroy many of the documents that your company produces, your industry or business may require you to keep others on file for future reference. Effective document management is centered on organized record storage. Proper storage makes an important difference in reducing inefficiencies and streamlining workflow. Companies should rethink their document storage practices to save space, increase security, and accelerate access.
Records storage and document management systems (DMS) provide methods to store and access your files. Our physical and digital storage options offer many features to help you control and protect your information. Improve organization at your office, reduce the risk of losing files, and mitigate the possibility of leaked data by storing off site and electronically.
Shred Nations offers several storage options to safely store your physical and digital files. Our innovative solutions provide structure and cut costs. Connect with our records storage experts to help you select the right storage system for your business today.
Our Document Storage Services
Off-Site Records Storage
For your physical records that are waiting for their retention period to be up, utilize off-site records storage to free up your filing cabinets. Your records will be safe in secure facilities with climate controls, on-demand retrieval services, simplified retention tracking, 24/7 security, and more.
Document Management Systems (DMS)
For your digital files, a document management system (DMS) gives you more control and organization for your information. With features like document indexing, document processing, quick search, and workflow automation, your business can boost efficiency, productivity, and security.
Which Service is Right For You?
Use our FREE Shredding Helper to find the right shredding service for your project.
Why Choose Shred Nations
Fast Turnaround
Get matched to a partner in 3-5 minutes. They will work with you to get a quote based on your specifications.
Nationwide Coverage
We have partners all over the United States and Canada.
Partnered with the Best
We are partnered with thousands of partners nationwide providing you with the best, secure options in your area.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
The Ideal Storage Solution for Businesses
The ideal approach for businesses is to utilize both physical and digital storage methods.
- Use digital storage for documents you use the most to maximize efficiency, securirty, and cost savings.
- Retain physical copies in off-site storage as backups or to meet legal requirements for retention.
- Our professional document management service providers will optimize organization and security for your physical and digital records.
This hybrid approach allows businesses to leverage the unique benefits of both storage methods while mitigating their respective drawbacks.
How Our Record and Document Storage Services work
1. Pack your documents into boxes, sorting them by how you wish to index them and their retention period.
2. Contact Shred Nations at (800) 747-3365 or fill out the form. We will connect you with storage providers in your area to get you free quotes on your project.
3. Choose the provider that best meets your needs and budget. They will come to you to pick up your documents and transfer them to a secure, off-site facility.
4. At the facility, your documents will be scanned, indexed, and stored based on your requirements. Here is where they will integrate your documents into your document management system (DMS).
5. New documents can be incorporated as needed, and the documents past their retention period will be destroyed.
Benefits of Document Storage Services
Save Space
Records storage services help open up office space by reducing clutter and filing cabinets. The space can now be used for more productive purposes such as revenue-generating employees.
Enhance Security
No matter if you have physical or digital documents, your files will be protected with high-security features. A DMS offers access controls, version controls, encryption, and more. Off-site records storage includes 24/7 security, live patrol, strict access controls, and more. Your files will also be protected from environmental damage with fireproofing, climate controls, flood protection, and automatic backups.
Increase Efficiency
Your team will be able to access and retrieve documents when they need them, allowing them to collaborate, communicate effectively, and complete projects efficiently. You can also integrate digital workflows and automation to streamline business processes and reduce manual data entry.
Maintain Compliance
Shred Nations’ service providers comply with all state and federal regulations as well as retention guidelines. You will have peace of mind that your documents and data are handled properly to maintain confidentiality and compliance.
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
See What Our Customers Are Saying
More Services to Keep Your Data Secure
Document Scanning
Have one of our secure service providers scan and index your documents into your DMS to make them easily searchable and protected.
Learn more about document scanning >>Document Shredding
Shred any old documents that are past their retention with our variety of document shredding options.
Learn more about document shredding >>Hard Drive Destruction
Keep your digital files safe by completely destroying your old and unused hard drives.
Learn more about hard drive destruction >>Document Storage FAQs
How do storage services work?
Both processes start by contacting Shred Nations. We will connect you with a service provider that can help you with your specific project. With off-site records storage, your records will be picked up by the service provider you choose and taken to a secure storage facility. With digital storage, if you need to scan your documents still, our service provider can pick up your documents to scan or scan them on-site. Then, they will deliver your files digitally on the DMS you choose.
What types of documents should I store?
You can store any type of document, including paper documents, digital files, large-format documents, medical records, legal records, and more.
How much does document storage cost?
The price of your storage service will vary based on the service you choose. The price will depend on how many boxes you have to store, if you have to scan files for a digital storage service, and any other special requests.
What happens to my documents when their retention period is up?
Our off-site storage providers either own a shredder at their facility or partner with a shredding service to ensure your documents get completely destroyed when their retention is up. With digital storage, you can set up automatic retention periods that will permanently delete the digital files.
Industries We Serve
Contact us for a free quote today!
Reach out to our team today to discuss document shredding solutions. We're here to explore your options and guide you to the perfect service for your needs.
