Medical Records are protected by federal law- it’s important to be sure that you secure and properly destroy patient medical records to avoid penalties and persecution.

Learn more about what steps your practice needs to take to ensure you comply with HIPAA and FACTA, and read recent stories of some of the consequences involved with improper handling of medical records.

How to Manage Your Medical Record Retention and Destruction

How to Manage Medical Record Retention and Destruction

by | Updated July 8, 2020 | Medical Records | 6 min read
There is a wide range of different medical record retention and destruction requirements on both a federal and state level. Additionally, it’s critical you’re following best practices to ensure you’re staying in line with HIPAA and state standards. Following guidelines is essential for protecting yourself from legal consequences. As...
Scan your patient health records and go digital.

How to Implement a Medical Record Retention and Destruction Process

by | Updated May 8, 2020 | Medical Records | 4 min read
Healthcare organizations are required to store medical records for a specified retention period. Implementing a record retention and destruction process is vital for legal compliance and provides many other benefits to health organizations. Organizing records saves space in the workplace, improves continuity of care for patients, and ensures easy...
manage medical records destruction logs

Keeping a Medical Records Destruction Log

by | Updated July 8, 2020 | Medical Records | 4 min read
Medical records destruction logs help to organize destruction and retention tracking for records. This helps to physically get information on paper. Additionally, the goal of a destruction log is to keep a permanent record of all retired, inactive, and shredded documents. Also, it’s best to include as many details as...
manage a medical records destruction log

How to Manage a Proper Medical Record Destruction Log

by | Updated June 10, 2020 | Medical Records | 4 min read
Practices are growing everyday, and it’s no doubt the records are piling up. However, it’s important to keep track of records and retention times. After their expiration, they need to go through proper destruction. Having a medical record destruction log can help the process as well. A medical record...
Medical Record Shredding Guidelines

Medical Records Shredding Guidelines and Processes

by | Updated May 29, 2019 | Medical Records | 4 min read
All types of sensitive documentation requires secure destruction at the end of its lifecycle. But medical records require extra attention because they contain such a high volume of personally identifiable information and are highly targeted by criminals and hackers. The best way to protect patient health records is to...
medical record shredding

Medical Records Destruction: A Guide to HIPAA Compliance [Video]

by | Updated January 24, 2020 | Medical Records | 4 min read
Medical records are one of the most highly-regulated types of files due to the amount of personal information that they contain. In this video, you will learn which types of files need to be securely destroyed, when to do so, and the different options for destruction. Video Transcription Medical...
Medical Record Shredding

Medical Records Shredding Guidelines

by | Updated May 28, 2019 | Medical Records | 4 min read
The healthcare industry is constantly burdened with documents containing confidential patient information which require strict regulations to keep the information protected. However, even with some of the most stringent regulations put in place by HIPAA and other government-based institutions, data breaches are an all-too-familiar occurrence. Proper disposal of old...
Properly Shredding Medical Records

Properly Shredding Your Medical Records

by | Updated May 29, 2019 | Medical Records | 4 min read
Medical records contain troves of private information including names, birthdates, addresses, account numbers, health plan numbers, social security numbers, and more. Because they have such a high volume of personally identifiable information, these files are commonly targeted by criminals and identity thieves. Because medical records are highly sought after...
Private Folder

Protecting Paper Medical Records from Abuse and Misuse

by | Updated May 20, 2019 | Medical Records | 5 min read
Due to the massive amount of personally identifiable information (PII) that paper medical records contain, identity thieves often salivate at the possibility of laying their hands on these sensitive documents. In order to ensure proper protection of medical records and that heavy HIPAA fines will be avoided, many healthcare...