One of the biggest mistakes companies can make is holding on to records and business documents that they are no longer required to retain. Older documents- especially documents that provide critical information- can expose your company to legal liabilities, and increases the chance that documents with sensitive information are accidentally thrown away.

We dedicated this section to explain the advantages and necessity for including a document retention schedule in your document management plan. Learn more about what to save, what to shred, and why maintaining a document retention schedule is critical for your business.

Document Retention – What You Should Know

Documents and records are the lifeblood of many businesses. Some businesses have more documents than others but we rely on documents and records every day to record events within our businesses. Some industries have more paper documents than electronic documents and other industries are vice versa. Not only do...

Document Rention Rules and Shredding

Congratulations on completing your taxes. Hopefully it did not come along with a large amount due. But it likely came along with a large folder of documents. Some you needed for taxes this year, some may be later in future years, and some can be shredded today. Many people are...

How Long Should We Keep This

A common question we get is how long people should be saving their documents. The short answer is: it depends. Every type of document has a different retention schedule based on legal requirements and good business practices. It makes good sense to set up a business wide retention policy...

Are your business records now waste?

Identity theft, combined with the plague of methamphetamines and new federal privacy laws are now making business records destruction a hot issue for businesses. In the past, old records could just be sent to the landfill or recycled, but because of privacy issues, firms must now take care to...

Update Your Record Retention Policies

It’s tax time again. As you take out your shoe box to find all the documentation for your return, it’s a perfect time to evaluate record keeping practices. Is your file cabinet full of old utility bills, tax returns, ATM receipts, and even the 12-year-old user’s guide for the...