If you want to know how much is costs for shredding we can help you out with an exact number based on what you have. If you want to know how much it costs in Kansas we now can help you with that also. Lone Star Business Solutions, a payroll company in Wichita, Kansas was handling payroll for national companies but failing to shred the employees information.
The problem was discovered and reported to Fact Finder 12. They ran a story of the problem and got the attention of Derek Schmidt, the Kansas Attorney General. After their investigation the company will pay a fine of $200,000. They company will also take steps to protect the information in their care.
If you don’t have $200,000 in petty cash and would like to save some money with Kansas shredding service we have serveral options. Records can be shredded at your location or at a secure shredding plant. Either solution will you provide you with a certificate of destruction. This can save you business from similar fines.
The Ohio State Highway Patrol responded to a complaint about personal records in a dumpster in Portsmouth, Ohio. The officers did find several dumpsters filled with personal information behind the Ohio Rehabilitation Services Commission office.
The matter has been turned over to Inspector General Randall Meyer of the Ohio Office of the Inspector General. He said he is investigating the issue and will notify people if their information was compromised.
Judging by the photo they were doing a file purge. This would swamp the average office shredder. The only solution is to use an industrial shredder. The good news is they can be built into trucks and brought right to your location. This is a mobile shredding service. Or they have an even bigger shredder at a plant. This one will shred ten tons of paper an hour.
But what about the cost? All you need to do is compare apples to apples. Lets assume you already own the impossibly perfect shredder (never breaks or needs repair). The wages of paying someone to sit in front of the shredder for hours and hours is more than what a service is going to cost. For example you might have a small job of just a dozen boxes. It takes an hour or two per box at $10 an hour. A service will charge around $5 per box. So easily half the cost.
Eco-Shred LLC of Menomonee Valley is growing . The business just closed on a new 8,300 square foot location. The business provides off site shredding to businesses in Madison, Sheboygan, and Racine. They make it a point of hiring veterans. They expect to expand from three employees to six over the coming year.
The opportunity for document shredding services continues to expand. The recent hearings by the Senate Judiciary Committee’s privacy, technology and law subcommittee hint at increased enforcement of HITECH. This law requires better security for all medical documents including their destruction.
The concerning part for medical practices are the large penalties for data breaches. The fines increase if the breach was caused by “willful neglect.” It is hard to argue that leaving medical records in the trash is anything but neglect. Multiply every record by $10,000 and now you have the fine. This is obviously a punitive fine to deter such negligence.
The other part of HITECH are incentives for medical practices to convert to Electronic health records (EHRs). This creates a tremendous amount of shredding of the old paper records. But even with EHRs there will always be some paper that is printed or arrives by mail that must be shredded to protect patient privacy.
The Veterans Administration had serveral high profile data breaches. The public outcry and pressure from congress lead them to tighten their data security policies. As any good document manager knows this includes the shredding of the records after they are no longer needed.
Now the Veterans Administration is looking to cut costs and some groups have suggested cutting out the shredding. I can only guess they were not the ones who were part of the data breaches. And it is fair to assume if their data was breached going forward they would shrug and move on to opening the mail.
But why not continue to protect the personal information of our nations veterans and save money? By outsourcing the work to shredding services they get the best of both worlds. Industrial shredders are much faster and much more secure than an office shredder. The size provides efficiency and saves money.
We have often talked about the need for a written document rention policy. Business records are a lot like toxic waste. You are in trouble if you don’t destoy it properly. If records are no longer needed they do nothing but create risk. This can come from them being left in the trash, stolen for identity theft, or used against you in discovery.
But there is always a problem with shredding too soon. Planned Parenthood is under a cloud of suspicion for shredding documents that some people think would be incriminating. I don’t have any opinion on this case beyond to say that a written document retention policy that is diligently followe will reduce a great deal of suspicion.
The hard part for many organizations is following the policy. If it call for routine shredding make sure that it convenient for employees to shred. When the shredding is done at random intervals it can look suspicious. Set up a schedule with a local service and plan on doing your shredding every week. This works to keep you out of trouble for having too many records or looking as if you have something to hide.
Allshred Services has expanded its customer base in Columbus, Ohio with the acquisition of Mid Ohio shredding. Allshred currently services six states from their headquarters in Maumee, Ohio. This acquition is part of the companies goal of increasing their presence in Columbus. Details of the deal were not realeased.
Jack and Jill Daycare in Albany, Georgia is in need of a good shredding service. They business closed a location and left all their documents behind. This included personal information for their students. This not only violates FACTA but Georgia Senate Bill 475. For those not familiar with the law it targets identity theft and requires business to shred personal information. It is one of the strictest in laws in the country.
Shredding services in Albany can help. They take care of problems like old and expired documents. For a fraction of the cost of employees the paper is shredded and recycled. What is time consuming with an office shredder is done in no time with industrial equipment. Best of all is no lawyers fees when the attorney general comes knocking on your door.
Last summer Darcy Flynn, a 13 employee of the Securities and Exchange Comission (SEC) came forward with information that the agency was not following good document retention practices. The agency was shredding documents that should have been retained. After the National Archives and Records Administration confronted the agency it sent back misleading information.
The SEC was shredding documents from closed “matters under investigation” (MUI) that did not advance to the investigation stage. These paper should have been saved as federal records according to the David Kotz, Inspector General. It was also determined the shredding was done as part of a poor procedure rather than malice.
The SEC has updated its document retention policy relating to MUIs. The National Archives Chief Records approved of the updated requirements. Iowa Senator Chuck Grassley was not satisfied with the reporting. He would like even more clarifiction of the class of document that should be destroyed.
This is just one example of the dangers with document management. Every business should have a record retention policy and have it reviewed by a lawyer and accountant regularly. Make sure it is made available to all employees. Any changes should be circulated.