Our thoughts go out to those affected by the tornado in Joplin, Missouri. The images of what happened to the hospital are incredible. CNN reported that xrays were found 70 miles away. It made me wonder how many documents were spread for miles around. And the same must be true of all tornadoes. They keep looters out of the area but what of the information now exposed? No matter how good security procedures are, there is no defense against a natural disaster. The best you can do scanning documents to electronic records and using tape rotation to secondary location.
May 23, 2011
May 18, 2011
Shredding at the Gym
People go to the gym to shred off the pounds. But they may be at risk for losing some weight in their wallet. The problem is many gyms require long contracts. This can be automatic credit card or check and sometimes they are often financed. This requires gyms to adhere to FACTA. The problem is when people don’t take their responsibilities seriously.
The example of the day is 509 Fitness in Kennewick, Washington. Instead of shredding all their members financial information the just put it in the trash. The best way to make sure shredding is done is to make it easy. A shredding service will place bins in your office at no charge and shred everything you collect. It is easy, it is secure, and you never get embarrassing calls from reporters.
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May 17, 2011
New Shredding Service in Indianapolis
PROSHRED® has announced that a new franchise has been added in Indianapolis. The franchise will be operated by Redishred Capital Corp. The headquarters will be located in Fishers, Indiana. This is the 18th location operated by Redishred. They will offer shredding service to Indianapolis metro area.
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May 16, 2011
If you are Suing, Don’t Shred
Rambus was suing Micron for patent infringement. At the same time they were shredding 9 tons of documents that may have pertained to the case. The U.S. Court of Appeals didn’t think it was a good way to perform law. They issued a ruling dismissing the Rambus lawsuit as a result of the shredding. It is easy to see the challenge or document retention. Keep it too long and you face sanctions and shred it too soon and the same could be true. Make sure you contact your accountant and lawyer before finalizing any document destruction plan.
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More HIPAA Enforcement Coming
The Office for Civil Rights is asking for a $5.6 million increase in budget to enforce HIPAA/HITECH next year. That breaks down to $2.3 million for Regional Privacy Advisors, $1 million of HIPAA Security Rule enforcement, $1.3 million for HITECH Breach Reports and $1 million for Compliance Review Program.
This is just further proof that HHS is taking a harder line on HIPAA and HITECH compliance. The enforcement is getting more thorough and the penalties more severe. If your practice is not yet fully compliant then you need to get moving as the walls are closing in. Make sure you are protecting your patients information both on paper and digitally.
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May 13, 2011
Shredder Needed in Indianapolis
This is one you can file under bad business people make bad business decisions. KB Pizza lost its contract to operate Dominoes Pizza outlets throughout Indiana. Apparently there were some problems with paying their bills which is always an indication of a failing business. Then the managers of the company failed to protect their former employees. Instead of properly destroying personal information they just left it in a grocery store dumpster. It was discovered there from someone looking for coupons. The local FOX affiliate was notified.
It is no fun to wind down a business but it is still important to take care of the business records. Some records need to be stored for legal reasons and others shredded to protect employees and customers.
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May 11, 2011
Air Force Issue Shredder Warning
After a fire in a shredder at Edwards Air Force Base they have issued a warning on how to use a shredder. This is the second fire that made the news this spring. So if you have your employees shred then make sure you review safety precautions with them.
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May 9, 2011
Inmates Shredding in Charleston
If you live in Charleston it is likely that your private information is being handled by convicted criminals. That is because Charleston County and the City of Charleston use inmates to handle their document shredding.
They say it saves money but that doesn’t pass the smell test. The point of shredding is because the information is sensitive and shouldn’t pass into the wrong hands. By using inmates they are handing it over directly to the people who would use it for crime. The director says it is safer than a commercial shredding service but that isn’t possible — a shredding service only uses employees who have passed a background check.
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