The Sacramento Department of Parks and Recreation must have a great number of tree shredders but they don’t seem to own a paper shredder. When it came time to purge old records they went straight to the dumpster instead of being properly disposed. Several boxes containing personal information and social security numbers were discovered in their dumpster.
If you don’t own a shredder or have done the calculation to know that a shredding service saves money we are here to help: Sacramento Shredding
Automated Records Management Systems Inc. of DePere Wisconsin has acquired Security Shredder Inc. of Seymore, Wisconsin the company disclosed Wednesday. Financial details were not released.
Middle Township Municipal Hall is looking into why personal documents were left in a dumpster. The documents contained personal information of residents including social security numbers. Township Administrator Mark Mallett is heading the investigation and promised to fix the problem. [story]
If you leave the decision on what to shred to the lowest trained and lowest paid members of your organization this is all but certain to happen. That is why organizations that truly care about privacy have a policy of shredding everything. This eliminates one possible error point. Plus it all gets recycled.
Dr. David Brown of St Louis learned a hard lesson about HIPAA this week. Instead of shredding his old patient files he left them in the dumpster behind his office. There were discovered and the local media was notified. He admitted the error and said it wouldn’t happen again. Based on the reviews it was an honest mistake but it is the older files that pose the greatest risk. That is because your insurance number was your SSN historically. So undoubtedly every page had the patients SSN.
When your practice needs to clean out some old files we have several shredding service options in St Louis.
We have reported on the DMV leaving personal records in the dumpster. We have reported on medical offices leaving records in the dumpster. Now we have have medical offices leaving personal records in a DMV dumpster.
The Avalon Center in New York recently went out of business. Someone from the clinic or cleaning up after them ended up with a number of boxes of patient records. To dispose of them they were left in a dumpster behind the DMV. The are still investigating who is responsible for the HIPAA violation. [story]
For the fifth time the FTC has delayed the deadline for compliance with the FACTA Red Flags Rule. The deadline moved from June 1st to January 1st, 2011. The rule requires anyone who offers credit to put in systems that would identify potential identity theft. It has been challenged by doctors and lawyers who don’t feel they should be covered by the rule. The delay is the result of pressure by the AMA on congress. They have also filed a lawsuit to prevent the implementation of the rule.
The folks at Boulder Community Hospital seem baffled on how to protect their patients private information. First they had them sitting in unlocked bins outside and they were stolen. Now they have them in locked bins outside and ran stories in the newspaper to let every identity thief in town know which bins to take.
Most hospitals have a locked bin at every station and a shredding service that comes by on a regular schedule to handle the shredding. That keeps the paper secure until it is shredded and saves money from paying employees to do the work on under-sized shredders. A shredding service also provides the documentation needed for HIPAA compliance.
If you need help with a document destruction plan just give us a call at 800.747.3365.