After the recent security breaches at University Medical Center in Las Vegas they performed a complete security audit. One problem they found was a lack of accountability for the keys to the shredding bins. The hospital did not know where the keys were and who had access to them.
For most offices, key security is not a major. There is not much public traffic that has access. However, in a busy hospital this isn’t the case. There should be a system in place to account for all the keys.
The problem is that increased security means decreased convenience to the staff. They can no longer use the bins as short term storage. Many people complain about not having access if the accidentally throw something in. The administration usually capitulates and gives out keys like candy.
One solution to help solve this problem was Lock Nations. It uses combination locks to eliminate the keys but still provide controlled access. If someone did need to get into the bin they could look up the combination on a secure website. The access was recorded by security so the lock could be changed out.
Once the locks were installed people become much more careful about what they dump and the need to access them declined rapidly to near nothing.
For every person who thinks that their trash is secure there is another report of a company getting in trouble. For an unknown reason a Pizza Hut was transporting their employee files by car. The car must have been dirty because they stopped at a car wash and dumped the files into the trash can. They were discovered by another patron who contacted the news. Now Pizza Hut has to answer some embarrassing questions. [video]
Every company needs to make sure they have a document shredding program. This means someone or some provider is assigned to the task and supervised.
OfficeMax is looking to return their revenue to company peaks of 2007. To do so they are looking to boost revenue from services. On services they mentioned in their press release was shredding. Doesn’t adding more shredding services cut into their sales of shredders?
The Georgia Office of Consumer Affairs investigation into the records left at the Conyers Recycling Center has led to Pro Temps. The employment agency left the boxes at the recycling center assuming they would be safe. [report]
It is standard procedure at recycling center to sort out the paper by grade. This means the paper is examined by people before it is shipped. Obviously not a secure way to dispose of private information.